Executive Committee

The Executive Committee is made up of leaders from the HIV Integrated Planning Council (HIPC). This group is composed of planning body and committee co-chairs, and was formed in 2014 to increase communication and coordination between HIV care and prevention planning leaders, in order to develop a more strategic and seamless continuum of HIV services.

The Executive Committee meets as needed. Please see the calendar for upcoming meeting information for other committees.

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Agenda:

• Nominations Committee’s Request for Reviewers
• MMP/NHBS Update
• Allocations Update
• Community Planning as Part of the Integrated Plan
• Database of City Board for Mayor’s Office

--Extra Materials--

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Agenda:

• Meeting Disruption Training
• HIPC Evaluation Form
• Recruitment

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Agenda:

• Proposed Bylaw Changes
• Virtual/Hybrid Meeting Updates
• Continuation of resolutions from previous EC meeting

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Links to 2024 meeting minutes and meeting packets

Agenda:

• Succession Planning
• Project Officer Updates
• Recruitment Presentation
• Meeting Conduct and Communication
• New Member Recruitment

-- Extra Materials --

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Agenda:

• Approaching Membership Term Limits
• Membership Recruitment
• Mentorship Succession

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Agenda:

• Review of Documents and Policy Updates
• Membership Attendance Review

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Agenda:

• Open Nominations Policy
• Letter of Acknowledgement Process

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Links to 2023 meeting minutes and meeting packets

Agenda:

• Hybrid Meeting Transition

Agenda:

• PA State Prevalence Data and Regional Allocation
• Subcommittee Attendance

--Extra Materials--

Links to 2022 meeting minutes and meeting packets

Agenda:

• Virtual, Hybrid, and In-Person Meetings

Links to 2021 meeting minutes and meeting packets

Agenda:

• Monitoring the Administrative Mechanism Form

Agenda:

• Rapid Distribution of Funds Form
• Bylaw Language and Quorum
• Transition to Hybrid Meetings

Agenda:

• Consumer Survey/Priority Setting
• HRSA Site Visit
• Council/Committee Co-Chairs

Links to 2020 meeting minutes and meeting packets

Agenda:

• Committee Structure & Focus
• HIPC Online Presence
• Increasing Meeting Engagement
• Agenda Structure
• HIPC Webinar

Agenda:

• Attendance and Bylaws
• Co-Chair Elections
• Community Feedback for Involvement and Participation
• Expiring Memberships and New Applicants

Agenda:

• FY2021 Allocations Process and Timeline

Agenda:

• Suggestions/Commentary on HIPC Zoom Meeting
• Current Barriers/Experience with Remote Work
• Allocations Preparation
• April 2020 Committee Meetings
• Expiring Memberships and New Applicants

Links to 2019 meeting minutes and meeting packets

Agenda:

• Tobacco Use as a Barrier
• Codes of Conduct
• March Evening Meeting

Agenda:

• Policies and Procedures Regarding Research
• Remote Meeting Participation
• Meeting Times
• Code of Conduct

Agenda

• Policies and Procedures Regarding Research
• Racial Equity Workgroup
• Meeting Times
  

Agenda

• HIPC meeting format
  • Meeting length
  • Committee reports
  • Agenda updates
• Conference room tools
• Allocations trainings
• Regular Executive Committee meeting time

Links to 2018 meeting minutes and meeting packets

Agenda

• UCHAPS Representation
• Bylaws Update
  

Agenda

• PLWH Representation
• Co-Chair Elections
  

Agenda

• Conference Calling
• HIPC Co-Chair Structure
• Committees
  

Agenda

• Needs Assessment Committee
• Allocations Process
• Planning Council Co-Chair

Agenda

• Review updated language for processes
• HIPC officer attendance
• Leadership training
• Needs Assessment
  

Links to 2017 meeting minutes and meeting packets

Agenda

• Bylaws
  

Agenda

• Mission, Vision, and Values
  HIPC Co-Chairs
  Bylaws

Agenda

• Bylaws

Agenda

• Review Bylaws
• Term Limits
• Schedule Prevention Committee
• Name for New Planning Body